DEPARTMENT OF WATER SUPPLY

COUNTY OF HAWAI‘I

WATER BOARD MEETING

MEETING DATE: August 26, 2014

TIME: 10:00 a.m.

PLACE: West Hawai‘i Civic Center, Community Center, Bldg. G, 74-5044 Ane Keohokalole Hwy, Kailua-Kona, HI.

1) CALL TO ORDER – 10:00 a.m. (please turn cell phones off or set to silent)

2) STATEMENTS FROM THE PUBLIC

3) APPROVAL OF MINUTES

Minutes of the July 22, 2014, Water Board meeting

4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA

(Note: Addendum requires Roll Call Vote)

5) NORTH HILO:

A. JOB NO. 2005-870, CONSTRUCTION OF THE LAUPĀHOEHOE (MANOWAI‘OPAE) 0.5 MG RESERVOIR:

This project generally consists of the construction of a new 0.5 million gallon reinforced concrete water tank and control building, installing an asphalt concrete paved access from Spencer Road (Homestead Road) to the site, as well as appurtenances and site work. It also includes the demolition and removal of an existing 0.10 million gallon reinforced concrete tank, pump control and chlorinator buildings, existing site piping, and appurtenances, and realignment of existing well piping orientation.

Bids were to be opened on August 21, 2014, at 2:30 p.m., and a report will be made at the meeting.

B. RESOLUTION NO. 2014-03, APPROVING THE RECEIPT AND EXPENDITURE OF MONIES FOR THE LAUPĀHOEHOE 0.5 MG RESERVOIR (FUNDED BY THE DRINKING WATER STATE REVOLVING FUND (DWSRF):

(Note: Resolution requires roll call vote)

Resolution No. 2014-03 is for the project for which DWS has submitted a loan application, under the Drinking Water State Revolving Fund (DWSRF). One of the prerequisites for the loan is a Resolution approved by the Water Board. This Resolution is specifically identified for the following project: JOB NO. 2005-870, LAUPĀHOEHOE (MANOWAI‘OPAE) 0.5 MG RESERVOIR, and authorizes the Manager–Chief Engineer or Deputy to execute loans and/or grants with the State Department of Health for up to $2,894,958.00.

RECOMMENDATION: It is recommended that the Water Board adopt DRINKING WATER STATE REVOLVING FUND RESOLUTION NO. 2014-03, subject to approval by Corporation Counsel as to form and legality.

6) NORTH KOHALA:

A. DISCUSSION OF SURETY WELL/HALA‘ULA WELL:

A status report for Hala‘ula Well will be provided, with discussion on potential use of the Surety Well.

B. WATER TREATMENT PROPOSAL NO. 2014-10, FURNISHING AND DELIVERING POLYMERS TO WAIMEA WATER TREATMENT PLANT:

Bids for this contract were to be opened on August 21, 2014, at 1:30 p.m., and the results will be reported at the meeting.

7) NORTH KONA:

A. QUEEN KA‘AHUMANU HIGHWAY WIDENING, PHASE 2 – TRI-PARTY AGREEMENT:

At the February 25, 2014, Water Board meeting, the Board was informed that the Department of Water Supply (DWS), the State Department of Transportation (DOT), and Goodfellow Brothers, Inc. (GBI) were working on a Tri-Party Agreement for the redesign of the project.

The Tri-Party Agreement was done because DWS and GBI did not agree to the redesign costs of the waterline resulting from the realignment of the highway. Based on our negotiations, DWS and GBI agreed that the cost would be lowered substantially, if DWS basically provided a “red-line” design to GBI, and work with them to incorporate that into the overall highway design.

The current proposal is for DWS to contribute $54,804.00 which would come out of the existing contingency from the original contract.

RECOMMENDATION: It is recommended that the Water Board approve the tri-party agreement for $54,804.00, and that either the Chairperson or Vice-Chairperson be authorize to sign the documents, subject to approval by Corporation Counsel.

8) SOUTH KONA:

A. RESOLUTION NO. 430-14 (DRAFT 3), URGING THE WATER BOARD OF THE COUNTY OF HAWAI‘I (WATER BOARD) TO TAKE ANY AND ALL ACTIONS NECESSARY TO ACQUIRE LAND AND DEVELOP A NEW WATER WELL, RESERVOIR, SUPPORTING FACILITIES, AND A NEW TRANSMISSION MAIN IN CAPTAIN COOK, SOUTH KONA, HAWAI‘I:

For discussion.

9) MISCELLANEOUS:

A. DEDICATION OF WATER SYSTEMS:

The Department has received the following documents for action by the Water Board. The water systems have been constructed in accordance with the Department’s standards and are in acceptable condition for dedication.

1. LICENSE NO. 792

Waikoloa Reservoir No. 1 Seapage-Stability Berm Construction

Licensor: State of Hawaii Department of Hawaiian Home Lands (DHHL)

Tax Map Key: (3) 6-5-001: 017 Portion

RECOMMENDATION: It is recommended that the Water Board accepts this document subject to the approval of the Corporation Counsel and that either the Chairperson or the Vice-Chairperson be authorized to sign the documents.

B. MATERIAL BID NO. 2014-09, FURNISHING AND DELIVERING COMPOUND, DETECTOR CHECK AND FIRE SERVICE METERS FOR THE DEPARTMENT OF WATER SUPPLY STOCK:

Bids for this contract were to be opened on August 21, 2014, at 2:00 p.m., and a report will be made at the meeting.

C. DISCUSSION OF AMENDING RULES AND REGULATIONS REGARDING PLACING RESPONSIBILITY WITH PROPERTY OWNERS FOR TENANTS’ DELINQUENT BILLS:

Corporation Counsel will provide a draft amendment to the Rules and Regulations. For discussion.

D. DEPARTMENT OF WATER SUPPLY RESPONSE TO NATIONAL PARKS SERVICE’S PETITION TO DESIGNATE KEAUHOU AQUIFER AS A GROUND WATER MANAGEMENT AREA:

Per a Board Member’s request at the June 22, 2014, Water Board meeting, DWS will provide a status report on its response to the National Parks Service’s petition to designate Keauhou Aquifer as a Ground Water Management Area.

E. MONTHLY PROGRESS REPORT:

Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project.

F. REVIEW OF MONTHLY FINANCIAL STATEMENTS:

Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department.

G. MANAGER-CHIEF ENGINEER’S REPORT:

The Manager-Chief Engineer will provide an update or status on the following:

1) Pu‘ukala/Kona Ocean View Properties Subdivision Improvement District Update
2) North Kona Water Systems Update
3) Public Information and Education Specialist Update
4) Recognition of Service Retirement

H. CHAIRPERSON’S REPORT:

Chairperson to report on matters of interest to the Board.

10) CONTESTED CASE HEARING (NOTICED FOR 11:30 A.M.):

A. WATER SERVICE ACCOUNT NO. 86530820-10 (TMK 7-8-017:020):

The above Contested Case Hearing is to take place in accordance with Chapter 91 of the Hawai‘i Revised Statutes and Rule 2-5 of the Rules and Regulations of the Department of Water Supply.

The issues involved in the above-referenced hearing will be Raymond and Victoria Kalman’s appeal of the amounts shown due and owing on account #86530820-10 and consequently, the appeal of the shut-off notice dated March 4, 2014, for failure to pay said amount.

This hearing is being set pursuant to Mr. and Mrs. Kalman’s written request of July 10, 2014.

11) ANNOUNCEMENTS :

1. Next Regular Meeting:

The next meeting of the Water Board will be held at 10:00 a.m. on September 23, 2014, at the Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI.

2. Following Meeting:

The following meeting of the Water Board is scheduled for October 28, 2014, at the Department of Water Supply, Operations Center Conference Room, 889 Leilani Street, Hilo, HI.

12) ADJOURNMENT

Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water Board Meeting should contact Janet Snyder, Secretary, at 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists : If you are a lobbyist, you must register with the Hawai‘i County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawai‘i County Code} A lobbyist means “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” {Article 15, Section 2-91.3(a)(6), Hawai‘i County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk-Council, Hilo, Hawai‘i.